Wednesday, November 28, 2018

PHP Point Of Sale 16.3 Released!

We are proud to announce that PHP Point Of Sale 16.3 has been released and now available.

New Features/Improvements in 16.3:

  • Added support for square credit card processing
  • Added option Allow price override regardless of permissions for items and item kits
  • Now showing item description in stock alerts
  • Can find out the balance of customer and supplier store accounts on a given day
  • Can now support items that are bought in series such as 6 pack of haircuts that have an expire date
  • Can now attach custom fields to sales and receivings (Up to 10)
  • Now support merchant supplied gift cards for processors using a USB integration or tran cloud
  • Added alerts for when cash drops below or goes above a configured limit for a register
  • Added time off requests to time clock section. Employee can request paid or unpaid time off which can be approved
  • Can now assign a customer to a location
  • Improved items not counted page to count variations and items directly from the report/page. Can also filter by category
  • Can now search by variation in the custom report
  • Now can set "Only allow items to be sold in whole numbers" for items and item kits so the quantity can't be changed to a non integer
  • Added COGS to sales --> detailed report and items --> Summary report
  • Can now set for items + item kits if the items is barcoded. When printing barcodes only items that have this option will print barcodes.
  • Added internal notes field for customers that you can set during a sale or outside to make internal notes about a customer
  • Added employee permission "See inventory count when counting inventory"
  • Can now specify main image for use with grid and item search
  • Added employee permission "Can edit suspended sale"
  • Added margin calculator for items + item kits
  • Can now track cost price per serial number
  • Enhanced category report to show inventory data along with sales data
  • Added store config option to allow customer to be scanned into the item field
  • Many minor fixes

Wednesday, October 10, 2018

PHP Point Of Sale Featured as Companies To Watch by Software Executive Magazine

PHP Point Of Sale was recently featured is Software Executive Magazine in their recent issue for companies to watch! We are honored to be featured in this publication!

About Software Executive magazine:

Software Executive magazine helps software businesses grow by showcasing the business best practices of our readers, executives from a wide variety of B2B software companies. Software Executive’seditorial is vertical and platform agnostic, and covers startups to mature companies. Our thought leadership articles, feature stories, executive profiles, and guest columns help software companies understand how to finance growth, implement sales and marketing solutions, build effective customer service and customer success operations, price their software effectively, prepare an exit strategy, build indirect sales channels, and more. Software Executive is not a tech-focused publication, it is a business-level resource to help executives grow and scale successful, profitable, sustainable software companies.

Thursday, August 2, 2018

PHP Point Of Sale Featured as Front Runner by Gartner Digital Markets

PHP Point Of Sale has been featured as a front runner based on how well our customers have reviewed our product. We are humbled with this honor and thank our customers for reviewing our product so well!

FrontRunners is a 100% data-driven assessment, positioning the top scoring products based on usability and user recommendations for small businesses, published on Software Advice. Scores are largely based on end-user reviews of your software across the three Gartner Digital Markets sites (Software Advice, Capterra and GetApp). Promotional assets are free and available for use as outlined in the FrontRunners External Usage Guidelines.

Monday, July 30, 2018

10 MUST have features your Point Of Sale System Should Have

Choosing a Point Of Sale (POS) system can seem like a big task and is one of the most important business decisions when starting out. With so many options and different cost for systems it is hard to choose. Below is a list of 10 features every POS system should have.

  1. Inventory Tracking: At a basic level a POS system needs to tell you how much you to have in stock so you know what you have at the store without counting every item. Alongside this feature it should have a detailed log of what caused the inventory to change (Such as having a sale or receiving a PO).
  2. Sales Tax Tracking: The only things that are certain in life is death and taxes. If your POS system cannot track tax; then it will be hard to pay your taxes each month. It should also be able to handle different types of taxes for items. Depending on the state certain items (such as food) are taxed differently than others.
  3. Advanced Reporting: Reporting should be included to help you make good purchase decisions. The reporting needs to tell you which items are selling well and which aren't. There should also be reports to see which categories and manufactures are selling well also.
  4. Customer Tracking: Many businesses will find it beneficial to track the customers they get. This is very useful for email marketing, sending receipts, and just knowing who your best customers are.
  5. Emailing and printing of receipts: Modern POS systems should be able to email receipts and print them on a receipt printer or even a letter sized printer. The more advanced ones should be able to print from any device such as a phone or tablet. Generating a receipt from a sale should be a fast process when you evaluate POS systems.
  6. Credit card processing (including EMV/chip processing): In this day and age many customers prefer to pay by credit card or debit card. If your system cannot accept modern payment; your customers will be frustrated that they can't pay with credit card. Apple Pay and Android Wallet are also great additions.
  7. Employee accounts and permissions: If your business takes on employees you will want to give them access to your system; but you will want to limit their ability to change pricing and view reporting. A modern system should provide the ability to setup custom permissions so the employee can only do what is allowed
  8. E-Commerce integration: Many customers love the convenience of shopping online. A good pos system will allow them to sell online. This is a great revenue stream for businesses and selling online should be included.
  9. Purchase Orders: Generating purchase orders can save time when it comes to reordering product. A good pos system should make this easy based on stock level and supplier. This can save a business a lot of time to be able to generate these fast.
  10. Cash Management: It is important to make sure your cash is correct in register and employees are stealing from you. A good cash management system is important when choosing a POS system.
Picking a POS system and starting a business is hard enough. The list above should help you narrow down what you need to focus on when picking a system. PHP Point Of Sale has all of these features and is very affordable and easy to setup.

Monday, July 9, 2018

Choosing a cloud vs on-premise point of sale software system

In the POS industry there are a wide variety of products out there. Before narrowing down your list of providers; it is important to decide if you want to choose a cloud based solution or an on-premise/downloaded solution.

What is the difference between a cloud and on-premise (download) solution?

A cloud (sometimes called hosted) means that all the data (inventory, customers, sales history..etc) are stored outside of your computers/systems. This means that you are entrusting the service provider with storing, backing up, and maintaining their data. They are also responsible for hosting the application on their servers and keeping it up and fast.

A download solution means that all the data is stored on your computer/server. You are then responsible for backing up and maintaining the service. This means you are responsible for keeping the software running, up to date, and available.

Advantages of cloud solution

  • No software to install; turn key
  • Backups and upgrades are taking care of by service provider
  • Can easily be made accessible from any device
  • Generally can be paid month to month with little startup costs

Advantages of on-premise solution

  • You control your data; not stored in the cloud/with service provider
  • Can be installed behind company firewalls for security
  • Depending on the solution; you could customize to fit your needs

Disadvantages of cloud solution

  • An outage at your service provider could happen; making it inaccessible 
  • Always requires an internet connection
  • Data might not be as portable/locked in to provider

      Disadvantages of on-premise solution

      • Data loss is more likely as backups systems most likely not as robust as a cloud solution
      • Application upgrades are not automatic
      • Generally larger up front cost; but could be cheeper in long run

      How to decide between cloud and on premise

      What it comes down to is weighing the pros and cons. Some service providers only offer one solution so it would be your only choice. Based on PHP Point Of Sale's experience we have found as long as your internet connection is reliable that the cloud is generally the best solution for most businesses. But if your company has strong technology the on-premise/download could also be a perfect fit.

      Tuesday, July 3, 2018

      PHP Point Of Sale 16.2 Released!

      We are proud to announce that PHP Point Of Sale 16.2 has been released and now available.

      This is a big upgrade and we are proud to announce! This is recommended for all users to upgrade.

      New Features/Improvements in 16.2:

      • Can now track opening and closing amounts for credit, debit, check, and gift card payment types
      • In inventory logging you can now see how much quantity you did have at a point in time (Going forward)
      • Now tracking weight and dimensions for products. This is also exported/imported from woo commerce
      • Can now exclude/include variations from being available online in woo commerce
      • Can now tweak barcode printing to support varied label sizes
      • Added new filter to customers summary report that allows filtering by number of sales
      • Added New Customers report that outputs how many customers were added for a given date range
      • Added mode to purchase points to the sales interface
      • Can now attach files to customers, employee, and suppliers
      • Import shipping classes from woo commerce for use with shipping
      • Added suspended sales section to closeout report
      • Quantity and reorder level now displayed in item modal for all locations
      • Can now re-order favorite reports
      • Added grouping the week, month, and year to sales summary report
      • Added Average number of sales for time period to sales summary report
      • Added transfers report
      • Can now show the items that were NOT counted for an inventory count
      • Added item filter to sales summary report
      • Average # of items for purchases AND average ticket size --> customers summary report
      • Items summary report can now be split by variation
      • Added custom date range to inventory expire report
      • Can now sync Woo Commerce Tax Classes for items
      • Can now receive serial numbers via receivings module
      • Can now do item level tier pricing
      • Added zip code reports to see which zip codes you are selling to most
      • Added price rule summary report
      • Can now display custom fields on receipts
      • Added Default days to expiration for items
      • Added total number of sales to the employees --> summary report
      • Added store configuration option to set a minimum amount of points you need before redeeming them
      • Now have long description for items
      • Can now set an amount to spend on show coupon on receipt
      • Display company logo, name, and website on customer facing display
      • Can now export a PO/receiving to excel
      • Now have option to disable confirmation for a receiving
      • Display announcements/specials on customer facing display

      Sunday, June 24, 2018

      PHP Point Of Sale Partners with Denver Business Design Consulting for eCommerce web site design

      PHP Point Of Sale has partnered with Denver Business Design Consulting to provide our clients with an excellent and affordable eCommerce design company for our customers.

      With the DBDC partnership they will be able to build a fully compatible and functional eCommerce site using Wordpress and Woocommerce that works right out of the box with PHP Point Of Sale. We are thrilled for this partnership and hope many of our customers can benefit from this..

      Monday, June 4, 2018

      Why Loyalty Programs Are AWESOME!

      Loyalty systems are a great way to keep customers coming back! Many business such as hair salons, department stores, and many types of businesses have loyalty programs in place. Setting this up can sometimes be hard and time consuming. However if you use PHP Point Of Sale, we offer 2 ways to set this up and it couldn't be easier!

      We have 2 loyalty systems in php pos a points based system (Advanced) and a frequency of visit (Simple).

      1. Advanced point based system: This allows you to define a ratio of Spend amount --> Point Awarded. Then you can sent an amount that each point is worth. This works out really well as customers can collect points and use them as they want. The number of points is listed on their receipt so they are incentivized to come back!
      2. Simple: This allows you to set a specific number of sales that a customer much achieve and upon meeting this goal their next sale then can get X% off. This works great for many businesses and is really simple to setup
      All of this is easily setup in store config with a few clicks! It is really that easy and this will help customers keep coming back! 

      Tuesday, May 22, 2018

      Introducing PHP Point Of Sale's API

      A recent feature php pos added was an API. API stands for Application Programming Interface; this allows other applications to interact (modify, view, add, and delete) data from php pos. This is a great feature for many custom cases.

      Some of the use cases that our customers have come across are:

      • Need to display loyalty points to customers on web site by email or phone number
      • Allow customers to input their information on web site
      • Batch import customer data automatically each day
      All of these uses cases are covered by an API (And anything you can dream up). We use a simple REST based protocol that can use any language that can make HTTP requests. To view all the things you can do with our api. Visit

      Thursday, May 10, 2018

      PHP Point Of Sale 16.1 released

      We are proud to announce that version 16.1 has been released! Here are the major changes

      • Added API (v1)
      • Added custom fields for items and item kits
      • Can now have age verifiable items and item kits
      • Can now excel import location specific columns for multi location setups
      • Can now use points to pay for part of the point's value
      • Can now see the quantity in the search suggestions for sales & receivings
      • Now have a delivery employee being tracked for a delivery and reporting for this
      • Create barcode labels or sheet from inventory count
      • Added ability to create all possible variation combinations with one click
      • Added store config option for items being e-commerce by default
      • Can now delete store account payments
      • Minor bug fixes and enhancements

      If you are using the cloud it has been automatically updated. If you are using download you can download here

      Friday, April 6, 2018

      Why your business should sell online & How to get started for FREE!

      Online sales are increasingly become a popular way for consumers to shop. It is estimated that almost 10% of all retail sales and is growing. Not having an online channel to sell your products means you are missing out on potential sales.

      How to sell online

      There are a many ways you could go about selling online and are many types of software to create a website which can cost a lot of money to develop a custom site. We have found that the most popular way to create an online store is combining the popular Wordpress platform with a plug in called WooCommerce. The best part about this is they are both FREE to use. This system integrates directly with PHP Point Of Sale out of the box with little configuration.

      With WooCommerce there are many free designs you can use to get started and plenty of resources on how to get setup. Our company even offers hosting for woo commerce for less than $20/month.

      You can see an example of a simple site selling PHP POS swag. WooCommerce makes it easy to accept credit card from a variety of vendors such as braintree, stripe, and paypal. All of these are easy to install plug ins that require no coding knowledge.

      If you would like to learn how WooCommerce & PHP Point Of Sale can work for you. Please contact us! We can even put you in touch with expert woo commerce developers that can take care of any custom development you would need

      Monday, March 19, 2018

      PHP Point Of Sale Roadmap for 2018

      Roadmap for 2018

      PHP Point Of Sale will focus on the following for 2018

      1. API

      In 16.1 we have plans to have a full featured API that will allow other programs and workflows to work with our system. You will be able to update items, check inventory, and create sales programmatically via a simple REST API.

      2. Improving Woo Commerce Integration

      We plan to improve the performance of our woo commerce integration as well as add support for shipping, weights, and dimensions

      3. Improving Barcode Printing

      We plan to allow to print to more barcode label sizes and templates

      4. Improving workflows

      • Inventory counting: A highly requested feature is to make sure you count all the items and if you don't have the system let you know. This will be added
      • Transfers: Transfers are often confusing because of the way the workflow is and is hard to know what is going out vs in. We plan to simplify this.
      • Excel import/export: For multi-location outlets it is has been requested to be able to import quantity, recorder levels for specific locations. We plan to add this

      5. Custom fields for items and item kits

      We already have custom fields for employees, suppliers, and customers but a big request has been for items and item kits. This will be added soon!

      6. User requests: We plan to be flexible and continue to listen to user requests

      Monday, March 12, 2018

      Choosing a Point Of Sale System for your business

      When starting a business there are a lot of decisions that have to be made and there is stress leading up to your first day. Making sure you have a reliable and insightful point of sale system is important. You will be using a system to track all parts of your business.

      You need to make sure your inventory is accurate, sales tax is calculate correctly and items are priced correctly. No matter which system you choose it is important that it meets your needs. When choosing a system you will need to consider the following things

      Does the system have good reviews?

      Just like when buying a product in Amazon; you want to make sure other people have used the system with success. A quick google search such as "PHP Point Of Sale POS Reviews" will be a good start. You will want to make sure the reviews you are reading are from a reputable source for software and NOT on the only on the companies website

      Is the product supported well?

      You will want to make sure if you get stuck you have help. Phone and email support should be included for free or a reasonable price. 

      Does it have all the features I need?

      Your business is unique and you want to make sure you have all the features you need. Do you have store accounts or process layaways? Do you need integrated credit card processing? Do you want to have an online store? You should have a list of all your features that you want and make sure the POS can meet these needs for you.

      Does the system run in cloud or is it standalone?

      Many systems these days run in the cloud. The cloud is just a fancy way of saying on a companies servers. This means the software is NOT installed on your computer which allows access from anywhere with an internet connection. 

      This is very useful for companies as you can check into the system from anywhere and makes it super easy for mobile sales. You will need a reliable internet connection for this but this is usually a great option.

      Some software will also offer standalone systems that you would install on each computer at your store. These can also work well. Some downsides are that you cannot access easily from outside store AND you must do your own backups in case the computer crashes or is stolen.

      Does it meet my budget and can grow with my business?

      And last but not least. Does the software fit in my budget and will it grow with me as my business grows? POS software has a wide variety of price from Free and thousands of dollars. Many point of sale systems charge per register. This can really add up as you expand. You should look for a fair pricing model that works for your business. As you expand you don't want the costs to sky rocket; but you want to make sure the system can work when you add another register or another physical location.

      I hope this article helps you find a point of sale system. Our system can meet many business needs and has great support! You can do a trial for 14 days for free!